Privacy Policy

The West Virginia Chapter of the American Academy of Pediatrics (“WVAAP” or “we”) is committed to protecting your information. This Privacy Notice applies to your use of the websites, apps, and digital platforms provided by WVAAP  (collectively the “Websites”), and describes how WVAAP collects, uses, and shares your information when you visit the Websites. It does not apply to information collected by the WVAAP offline or to third party websites, applications, or services (including our affiliates). 

Applicability & Eligibility

Applicability

Before accessing, using, or interacting with the Websites you should carefully review the terms and conditions of this Privacy Notice. In addition, your use of the Websites is governed by the terms of their respective Institutional License Agreements which are incorporated into your agreement with the WVAAP by this reference and which must be entered into with the WVAAP prior to using those Websites and their associated services.

Eligibility To Use The Websites

The Websites are not directed to children under the age of 16. You may not use the Websites if you are under the age of 16. If you are under the age of 16, you should not provide any information on our Websites.  

Information Collection & Use

WVAAP collects information about you and your use of the Websites through various means, including when you provide information to us and when we automatically collect information about you when you access, use, or interact with the Websites. Such processing is performed to provide you with the Websites. By accepting our Privacy Notice and Terms of Use, you are confirming you have read and understand our policies including how and why we use your information.

The types of information WVAAP may collect about you include:

• Information You Provide To Us: We process information you provide to us on the legal basis of WVAAP’s legitimate interests in performing the function or service you requested. Where appropriate, we may rely on alternate legal bases, such as your consent to certain types of processing.
• Account Information: Certain Websites users may register for an account (a “Websites Account”). We do not require you to register to use our Websites. However if you do register a Websites Account, you will gain access to those areas and features of the Websites that require registration. WVAAP will collect certain information about you in connection with your registration for a Websites Account, which may include personal data and other information such as a username and password.
• Payment Transaction Information: We may collect and store information related to purchases and donations made through the Websites. You may provide certain information to complete payments via the Websites, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information“), along with your name and billing, delivery and shipping address, to complete payment transactions through certain Services.
• Correspondence Information: If you sign up, email us, subscribe to our blog, newsletters, or mailing lists, we may keep your message, email address, and contact information to respond to your requests, provide the requested products or Websites, and to provide notifications or other correspondences to you.
• Support Information: You may provide information to us via a support request submitted through the Websites. We will use this information to assist you with your support request and may maintain this information to assist you or other users with support requests. Please do not submit any information to us via a support submission, including confidential or sensitive information that you do not wish for WVAAP or our Service Providers to have access to or use in the future. 
• Form Information: We may use forms to request certain information from you on the Websites, such as your contact information to assist with contacts or service requests. This information may include personal data. 
• Information We Collect Automatically: We use automatic data collection and analytics technologies to collect aggregate and user-specific information about your equipment, domain name, patterns of use, communication data and the resources that you access and use on the Websites, including your IP address, browsing and navigation patterns. This information is used to improve our Websites. We process information collected automatically on the legal basis of WVAAP’s legitimate interests in assessing the use of its Websites. Information we collect automatically through your use of the Websites includes: 
• Cookies, Web Beacons, Links, And Other Tracking Technologies: WVAAP may keep track of how you use and interact with the Websites through the use of cookies, web beacons, links, and other tracking technologies.  We do this to help analyze the use of and improve the Websites. Through these technologies we may automatically collect information about your use of the Websites and other online activities, including our email correspondences, third-party services, and client applications, and certain online activities after you leave the Websites. Link information is generally only analyzed on an aggregate basis. Some Websites may not function properly if you disable cookies. Such data may include analytics information, sites visited before visiting the Websites, browser type, operating system, and tracking of your interactions with our content and emails. 
• Analytics Information: We use data analytics to ensure site functionality and improve the Websites. We use mobile analytics software to allow us to understand the functionality of the Websites on your phone. This software may record information such as how often you use the Websites, what happens within the Websites, aggregated usage, performance data, app errors and debugging information, and where the Websites were downloaded from. We do not link the information we store within the analytics software to any personally identifiable information that you submit within the mobile application. 
• Log File Information: When you use our Websites, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring web page(s), pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We receive log file data when you interact with our Websites, for example, when you visit our websites, sign into our Websites, or interact with our email notifications. The WVAAP uses log file data to provide, understand, and improve our Websites, and to customize the content we show you. The WVAAP may link this log file to other information the WVAAP collects about you via the Websites. 
• Public Information: The WVAAP may also collect information about you from publicly available sources. Information you make publicly available in any public or open forum, such as on a social network, may be considered public information for the purposes of this Privacy Notice, and may be accessed and collected by the WVAAP. Please be aware that any content or information you share with or provide to third parties using or related to your use of the Websites is neither private, nor confidential. The WVAAP is not responsible for any content or information you post or share with third parties. If you do not wish for certain information to be public, please do not share it publicly.

 

­­­­Information Use

WVAAP uses the information we receive about you for the purposes described in this Privacy Notice. We process personal data received about you through our Websites on the legal basis of the WVAAP’s legitimate interests in providing the Websites and their functionality to you. Such processing is necessary for the purposes of the legitimate interests pursued by WVAAP or by our Service Providers related to the Websites.Where appropriate, we may rely on alternate legal bases, such as your consent to certain types of processing. 

­­­­Information Sharing

When you access or use the Websites, we collect, use, share, and otherwise process your personal information as described in this Privacy Notice. WVAAP will not share, sell, rent, or otherwise disclose your private personal information to third parties without your consent, except in the limited circumstances described in this Privacy Notice, including to:

Aggregated Non-Personal Data: We may disclose aggregated, non-personal data received from providing the Websites, including information that does not identify any individual, without restriction. WVAAP may share demographic information with business partners, but it will be aggregated and de-personalized, so that personal information is not revealed. 

Within The WVAAP: We may share and process information internally within the WVAAP and with our subsidiaries and affiliates. The WVAAP’s personnel may have access to your information as needed to provide and operate the Websites in the normal course of business. This includes information regarding your use and interaction with the Websites.

Service Providers: WVAAP works with various organizations and individuals to help provide the Websites to you (“Service Providers“), such as website and data hosting companies and companies providing analytics information, like Google Analytics. WVAAP needs to engage such third-party Service Providers to help us operate, provide, and market the Websites. These third parties have only limited access to your information and may use your information only to perform these tasks on our behalf. Information we share to our Service Providers may include both information you provide to us and information we collect about you, including personal data and information from data collection tools like cookies, web beacons, and log files.

WVAAP takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on the AAP’s behalf. If the WVAAP becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure. 

We share personal information with our Service Providers on the legal basis of the WVAAP’s legitimate interests in providing you with the Websites. Our engagement of Service Providers is often necessary for us to provide the Websites to you, particularly where such companies play important roles like helping us keep our Websites operating and secure. In some other cases, these service providers aren’t strictly necessary for us to provide the Websites, but help us make it better, like by helping us conduct research into how we could better serve our users. In these latter cases, we have a legitimate interest in working with service providers to make our Websites better. 

Safety and Lawful Requests: We may be required to disclose Websites user information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We generally do not disclose user information unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Websites or using the WVAAP name, or to protect the safety of any person. This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Notice is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s, request to disclose your information.

Your Rights and Choices Regarding Your Information

Your Rights

WVAAP seeks to ensure all individuals are provided with the rights mandated by their governing jurisdiction. Not all of the rights discussed herein will apply to each individual data subject and may not apply to you depending upon your jurisdiction.

You may benefit from a number of rights in relation to your information that we process. Some rights apply only in certain limited cases, depending on your location. If you would like to manage, change, limit, or delete your personal information, you can do so by contacting us. Upon request, the WVAAP will provide you with information about whether we hold any of your personal information.   In certain cases where we process your information, you may also have a right to restrict or limit the ways in which we use your personal information. In certain circumstances, you also have the right to request the deletion of your personal information, and to obtain a copy of your personal information in an easily accessible format.

If we process your information based on our legitimate interests as explained in this Privacy Notice, or in the public interest, you can object to this processing in certain circumstances. In such cases, we will cease processing your information unless we have compelling legitimate grounds to continue processing or where it is needed for legal reasons. Where we use your data for direct marketing purposes, you can always object using the unsubscribe link in such communications or changing your account settings.

Access To The Information WVAAP Has Collected About You

The WVAAP welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification, or deletion of your information, to opt-out of certain Websites uses of your information, or to withdraw any consent you may have granted to the WVAAP. 

Please note requests to delete or remove your information do not necessarily ensure complete or comprehensive removal of the content or information posted, and removed information may persist in backup copies indefinitely. Please note that if you choose to delete your information or opt-out of the collection and use of your information, you understand that certain features, including but not limited to access to the Websites, may no longer be available to you. 

We retain the information we receive about WVAAP members and Websites users for as long as necessary to fulfill our contractual and legal obligations, or as otherwise required by law. We retain information we receive from members and Websites users indefinitely where allowed by law. We may delete your personal data from our systems as part of a data retention plan or where required.  Following termination or deactivation of a Websites Account, the WVAAP may retain your information and content for a commercially reasonable time for backup, archival, and audit purposes. Please contact us for more information about the data we’ve received about you, or to request deletion of your information.

Opting-Out Of Communications From The WVAAP

Users may opt-out of receiving certain communications from the WVAAP by following the unsubscribe process described in an email communication, or by contacting us using the contact information provided above. However, please note you may not opt-out of Websites-related communications, such as account verification, changes or updates to features of the Websites, or technical and security notices.

Do Not Track

The WVAAP does not currently employ a process for automatically responding to “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. Per industry standards, third parties may be able to collect information, including personal data, about your online activities over time and across different websites or online services when you use Websites.

Information Security

Security Of Your Information

WVAAP takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration and destruction. WVAAP implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, the WVAAP cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from Websites is provided at your own risk.

Please do your part to help us keep your information secure. 

Additional Provisions Regarding The Websites & Your Information

Transfer And Storage Of Your Information

Please be advised information the WVAAP collects about you may be transferred, processed and/or accessed by us in the United States, or another country where we, or our Service Providers operate. Please be aware that the privacy laws and standards in certain countries, including the rights of authorities to access your personal information, may differ from those that apply in the country in which you reside. If you are located outside the United States and choose to allow us to collect information about you, please be aware that the WVAAP may transfer your personal data to the United States and process and store it there. We will transfer personal information only to those countries to which we are permitted by law to transfer personal information, and we will take steps to ensure that your personal information continues to enjoy appropriate protections.

Safely Using The WVAAP’s Websites

Despite the WVAAP’s safety and privacy controls, we cannot guarantee the Websites are entirely free of illegal, offensive, or otherwise inappropriate material, or that you will not encounter inappropriate or illegal conduct from other users when using the Websites. You can help the WVAAP by notifying us of any unwelcome contact by contacting us using the information below.