The West Virginia Chapter of the American Academy of Pediatrics (“WVAAP” or “we”) is committed to protecting your information. This Privacy Notice applies to your use of the websites, apps, and digital platforms provided by WVAAP (collectively the “Websites”), and describes how WVAAP collects, uses, and shares your information when you visit the Websites. It does not apply to information collected by the WVAAP offline or to third party websites, applications, or services (including our affiliates).
Before accessing, using, or interacting with the Websites you should carefully review the terms and conditions of this Privacy Notice. In addition, your use of the Websites is governed by the terms of their respective Institutional License Agreements which are incorporated into your agreement with the WVAAP by this reference and which must be entered into with the WVAAP prior to using those Websites and their associated services.
Eligibility To Use The Websites
The Websites are not directed to children under the age of 16. You may not use the Websites if you are under the age of 16. If you are under the age of 16, you should not provide any information on our Websites.
The types of information WVAAP may collect about you include:
WVAAP uses the information we receive about you for the purposes described in this Privacy Notice. We process personal data received about you through our Websites on the legal basis of the WVAAP’s legitimate interests in providing the Websites and their functionality to you. Such processing is necessary for the purposes of the legitimate interests pursued by WVAAP or by our Service Providers related to the Websites.Where appropriate, we may rely on alternate legal bases, such as your consent to certain types of processing.
When you access or use the Websites, we collect, use, share, and otherwise process your personal information as described in this Privacy Notice. WVAAP will not share, sell, rent, or otherwise disclose your private personal information to third parties without your consent, except in the limited circumstances described in this Privacy Notice, including to:
Aggregated Non-Personal Data: We may disclose aggregated, non-personal data received from providing the Websites, including information that does not identify any individual, without restriction. WVAAP may share demographic information with business partners, but it will be aggregated and de-personalized, so that personal information is not revealed.
Within The WVAAP: We may share and process information internally within the WVAAP and with our subsidiaries and affiliates. The WVAAP’s personnel may have access to your information as needed to provide and operate the Websites in the normal course of business. This includes information regarding your use and interaction with the Websites.
Service Providers: WVAAP works with various organizations and individuals to help provide the Websites to you (“Service Providers“), such as website and data hosting companies and companies providing analytics information, like Google Analytics. WVAAP needs to engage such third-party Service Providers to help us operate, provide, and market the Websites. These third parties have only limited access to your information and may use your information only to perform these tasks on our behalf. Information we share to our Service Providers may include both information you provide to us and information we collect about you, including personal data and information from data collection tools like cookies, web beacons, and log files.
WVAAP takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on the AAP’s behalf. If the WVAAP becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.
We share personal information with our Service Providers on the legal basis of the WVAAP’s legitimate interests in providing you with the Websites. Our engagement of Service Providers is often necessary for us to provide the Websites to you, particularly where such companies play important roles like helping us keep our Websites operating and secure. In some other cases, these service providers aren’t strictly necessary for us to provide the Websites, but help us make it better, like by helping us conduct research into how we could better serve our users. In these latter cases, we have a legitimate interest in working with service providers to make our Websites better.
Safety and Lawful Requests: We may be required to disclose Websites user information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We generally do not disclose user information unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Websites or using the WVAAP name, or to protect the safety of any person. This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Notice is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s, request to disclose your information.
WVAAP seeks to ensure all individuals are provided with the rights mandated by their governing jurisdiction. Not all of the rights discussed herein will apply to each individual data subject and may not apply to you depending upon your jurisdiction.
You may benefit from a number of rights in relation to your information that we process. Some rights apply only in certain limited cases, depending on your location. If you would like to manage, change, limit, or delete your personal information, you can do so by contacting us. Upon request, the WVAAP will provide you with information about whether we hold any of your personal information. In certain cases where we process your information, you may also have a right to restrict or limit the ways in which we use your personal information. In certain circumstances, you also have the right to request the deletion of your personal information, and to obtain a copy of your personal information in an easily accessible format.
If we process your information based on our legitimate interests as explained in this Privacy Notice, or in the public interest, you can object to this processing in certain circumstances. In such cases, we will cease processing your information unless we have compelling legitimate grounds to continue processing or where it is needed for legal reasons. Where we use your data for direct marketing purposes, you can always object using the unsubscribe link in such communications or changing your account settings.
Access To The Information WVAAP Has Collected About You
The WVAAP welcomes you to contact us regarding the information we have collected about you, including regarding the nature and accuracy of the data that has been collected about you, to request an update, modification, or deletion of your information, to opt-out of certain Websites uses of your information, or to withdraw any consent you may have granted to the WVAAP.
Please note requests to delete or remove your information do not necessarily ensure complete or comprehensive removal of the content or information posted, and removed information may persist in backup copies indefinitely. Please note that if you choose to delete your information or opt-out of the collection and use of your information, you understand that certain features, including but not limited to access to the Websites, may no longer be available to you.
We retain the information we receive about WVAAP members and Websites users for as long as necessary to fulfill our contractual and legal obligations, or as otherwise required by law. We retain information we receive from members and Websites users indefinitely where allowed by law. We may delete your personal data from our systems as part of a data retention plan or where required. Following termination or deactivation of a Websites Account, the WVAAP may retain your information and content for a commercially reasonable time for backup, archival, and audit purposes. Please contact us for more information about the data we’ve received about you, or to request deletion of your information.
Opting-Out Of Communications From The WVAAP
Users may opt-out of receiving certain communications from the WVAAP by following the unsubscribe process described in an email communication, or by contacting us using the contact information provided above. However, please note you may not opt-out of Websites-related communications, such as account verification, changes or updates to features of the Websites, or technical and security notices.
Do Not Track
The WVAAP does not currently employ a process for automatically responding to “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. Per industry standards, third parties may be able to collect information, including personal data, about your online activities over time and across different websites or online services when you use Websites.
Security Of Your Information
WVAAP takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration and destruction. WVAAP implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, the WVAAP cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from Websites is provided at your own risk.
Please do your part to help us keep your information secure.
Transfer And Storage Of Your Information
Please be advised information the WVAAP collects about you may be transferred, processed and/or accessed by us in the United States, or another country where we, or our Service Providers operate. Please be aware that the privacy laws and standards in certain countries, including the rights of authorities to access your personal information, may differ from those that apply in the country in which you reside. If you are located outside the United States and choose to allow us to collect information about you, please be aware that the WVAAP may transfer your personal data to the United States and process and store it there. We will transfer personal information only to those countries to which we are permitted by law to transfer personal information, and we will take steps to ensure that your personal information continues to enjoy appropriate protections.
Safely Using The WVAAP’s Websites
Despite the WVAAP’s safety and privacy controls, we cannot guarantee the Websites are entirely free of illegal, offensive, or otherwise inappropriate material, or that you will not encounter inappropriate or illegal conduct from other users when using the Websites. You can help the WVAAP by notifying us of any unwelcome contact by contacting us using the information below.